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ZNAN’s governance structure (i.e., Congress, Liaison Committee, ZNAN secretariat and Copperbelt Provincial Office, Technical Committee, Provincial Committees, Provincial office) forms the basis of its culture of accountability and transparency. The biennial Congress, attended by ZNAN members, elects the Liaison Committee, which is essentially the ZNAN Board of Directors. The ZNAN’s Executive Director, who has the overall responsibility of managing the secretariat and the Provincial Office, reports to the Liaison Committee on a quarterly basis. The Provincial Committees are loose arrangements, comprising of members and non-members representing different interests in HIV at provincial level. These committees are ZNAN forums and are meant to facilitate communication, information exchange and skills and capacity building in the provinces. As a network organisation, ZNAN has well established and consistently applied governance systems. Programme and financial reports are presented at the Annual General Meeting and the Congress; these reports are also made available on the ZNAN website.These systems also facilitate an inclusive and participative governance process as demonstrated by the consultative process of ratifying the ZNAN Constitution, a process which involved the participation of two hundred and twenty two CSOs from eight provinces. The ZNAN Secretariat, with a current staffing complement of thirty four is described as effective considering its performance in relation to its strategic objectives. However; it has been observed that the capacity of this Secretariat is overstretched with regard to providing support to NGOs and CBOs. Implicitly, the heavy commitment of its staff to sub-granting functions adds to the pressure on the secretariat’s capacity and reduces the level of involvement of its staff in skills and capacity building, information sharing and networking functions. ZNAN has therefore revised its structure to allow for: (1) a more robust senior management structure, (2) the creation of a new post of Director of Operations to oversee the day to day management of ZNAN’s expanded operations, (3) a new post dedicated to policy and communications, and (4) two new posts in NGO/CBO Support. The senior management team will be formalised with: (1) a clear terms of reference, (2) leadership and management training inputs, (3) regular weekly meetings and ( 4) biannual/annual senior management retreats. This will also contribute to strengthening a second line of leadership in the organisation. Further, ZNAN will invest in enhancing its internal capacity (operational systems and additional staff) with focus on the M&E system, database, human resource operational systems and the interlink to the provincial offices. |